Frequently Asked Questions

Using your ORCID iD

Expand All

When applying for a grant or submitting an article for publication with a funder or publisher that has integrated with the ORCID registry. You can also add it to your CV, business cards or personal website. Funders such as the Wellcome Trust require ORCIDs in grant applications.

You have sole control over your ORCID account once you have claimed it.

With your permission, ORCID will import articles from Scopus, Web of Science, Europe PubMed Central and CrossRef, among others. Simply login to ORCID, click the Link Works button in the Works section of your profile, then click the link to the resource from which you want to import citations. Only citations with a unique identifier will be imported (e.g., DOI, ISBN).

You can also configure Symplectic Elements to populate your ORCID citation list (via Menu > My Profile > ORCID settings). See further information.

To send your Scopus Author details and publication list to ORCID, go to

Yes. Simply login to ORCID and click the Add Work Manually button in the Works section of your ORCID record. This will display a template for you to enter citation information and set access control on this item.

Yes, non-Latin script character sets with Unicode encoding are supported for display and search of ORCID records and the ORCID Registry. Such citations can be added to your profile manually or imported if the exporting database supports these characters.

One of the advantages of ORCID is you keep the same ID throughout your career, wherever you work. We would recommend you update affiliation information as appropriate and (if they have such a service) consider linking it with them.

Before you leave Oxford, please go to & 'unlink' your ORCID from the University.  It doesn't happen automatically.

ORCID at Oxford

Expand All

Please email our Open Access helpline at

If you register direct at you enter your details manually, so anyone can claim to be employed at the University of Oxford. But if you create (or link) your ORCID iD through the (Single Sign On) authenticated ORCID at Oxford service, the ‘source’ of the 'Employment' information displays as ‘University of Oxford’ rather than you.  

Benefit to you: ORCID at Oxford gives you ‘University of Oxford’ verified affiliation. It will also save you time and effort as it increasingly provides automated linkages between publisher and funder and University systems.

Benefit to the University: efficient and accurate reporting for the benefit of all involved in research at Oxford.

Your Symplectic Elements at Oxford (SE) record can now be linked to your ORCiD record.  This will enable SE to retrieve publication IDs from your ORCiD profile, use these IDs to find those publications in CrossRef, PubMed and Scopus, and claim those records for you automatically.

More importantly, future versions of SE will use your ORCiD to directly identify publications in a wide range of data sources and claim those records for you automatically.

ORCID Reference Management import

The reference management importing options in ORCID are easy. ORCID will import BibTeX files which can be generated by the majority of reference management applications such as Mendeley. Once the import is complete, individual references imported can be checked and saved to the users ORCID profile or the whole list of imported references can be added in one go.  

The steps are – 

1. Export the references you want to include in ORCID as at BibTeX file from your reference manager (the method for achieving this will vary depending on the reference management package being used)

2. Log in to your ORCID profile.

3. Under the ‘Works’ section click ‘Add Works’ and choose ‘Import BibTeX’.

4. Browse for the BibTeX file on your computer and import.

5. ORCID will list the references it has found in the BibTeX file.

6. Save each reference individually to your ORCID profile or choose to save all.           

importing from reference manager         

ORCID and Privacy

Expand All

You have control over the data that the University shares with ORCID. In order to obtain an ORCID and to validate you as a member of the University of Oxford, you need to provide a minimum amount of data which is shared: your name and your email addresses. It is up to you whether or not you add any further information on your ORCID record.

If you wish, you can configure Symplectic Elements to populate your ORCID citation list (via Menu > My Profile > ORCID settings). See further information.

Your name will appear in your ORCID account. You can choose what information to keep private and what to make public on your ORCID account and can edit your name. You can add further information to other fields on your ORCID account if you choose: what information is made public and what remains private is up to you.

If you wish, you can configure Symplectic Elements to populate your ORCID citation list (via Menu > My Profile > ORCID settings). See further information.

You have sole control over your ORCID account. The university will not insert or edit data on your ORCID record. The privacy setting you apply on your own account dictates who is able to see your data.

If you wish, you can configure Symplectic Elements to populate your ORCID citation list (via Menu > My Profile > ORCID settings). See further information.

The IDs assigned by ORCID are designed to be publicly available. The ORCID will be freely available along with your name. This is so you can be associated with your publications and they can be attributed to you. They take the form 0000-0002-3197-273X and can be a URL, for example

Beyond that, you choose which information you want assign as public or private by managing the settings in your personal ORCID account.

Once you have claimed your ORCID, the settings are in your control. More details are available.

You are able to login to your ORCID account, and change any details you need to.

Please contact our Open Access email helpline at ORCID are able to merge identifiers so you will have only one, but anyone using the other(s) will be redirected. We can arrange for this to happen, and if needed change the ORCID registered with the University.